Last updated: July 16, 2026
boardingon.ai ("boardingon.ai", "we", "us") provides AI-assisted employee-onboarding software. This Privacy Policy explains what information we handle across our marketing website, sign-up, and the app, how we use it, and the choices you have.
We handle information in two different capacities, and it matters which applies to you. For our own marketing site and for the people who sign up and administer an account (their name, work email, company, and billing details), we act as a data controller and this Privacy Policy governs. For the employee data and company documents a customer company puts into the platform, we act as a processor: we handle that data only on the customer company's instructions to provide the Service, and the customer company — the employer — is the controller of it.
We collect the following categories of information:
We use information to provide and improve the Service: to create and manage accounts, generate and track onboarding plans, keep managers informed of progress, secure the platform, handle billing, respond to support requests, and communicate with you about the Service. We use a customer's employee data only to deliver the Service to that customer — not for our own independent purposes. We do not sell personal data.
The Service's AI features are powered by Anthropic (Claude), which we access through its commercial API. Content you provide is sent to Anthropic only to generate results for your company. Under Anthropic's current commercial terms, your inputs and outputs are not used to train Anthropic's models; Anthropic retains them only briefly to detect abuse and keep the service safe, and then deletes them. AI output is a draft for a person to review — it can be wrong, and it is not used to make automated decisions about anyone. Subprocessor terms can change; we describe Anthropic's practices as they stand today.
We do not sell your personal information. We share information with the service providers below (our "subprocessors") that help us run the platform, under contracts requiring appropriate confidentiality and security. Most act only on our instructions as our processors; some — such as Google Analytics on our public website — also process certain data under their own terms, as described in our Cookie Policy. We may also disclose information where required by law or in connection with a business transfer. Each customer company's data is kept within its own tenant space and is not shared with other companies.
This is the current list of subprocessors we use. We will update it when we add or replace a provider.
Our providers are based primarily in the United States, so your information may be processed there and in other countries. Where a transfer requires it, we work to put appropriate safeguards in place, such as standard contractual clauses; the specific safeguards are being confirmed as part of the legal review noted at the top of this page. We do not promise that data stays in any one country or region.
We retain account information for as long as an account is active and as needed to provide the Service and to meet legal, security, or operational needs. Employee data and company content are retained according to the customer company's instructions and are deleted or returned when its use of the Service ends. We use these criteria-based timeframes rather than fixed dates.
Depending on where you are, applicable law may give you rights over your personal information. Where those rights apply, they may include:
To make a request, contact us at hello@boardingon.ai. When deletion is requested, note that copies may persist briefly in secure backups before they are overwritten on their normal cycle.
If your personal data is in the platform because your employer onboards you with boardingon.ai, your employer is the controller of that data. Please direct access, correction, or deletion requests to your employer. If you contact us directly, we will forward your request to the relevant customer company and assist them in responding; we have no direct relationship with the individuals whose data we process on a customer's behalf.
We use technical and organizational measures designed to protect your information, including encryption in transit, per-company data isolation enforced at the database layer, permission-based access, and error monitoring. No method of transmission or storage is completely secure, so we describe these as measures we take, not a guarantee, and we do not claim any security certification we do not hold.
We use cookies that are necessary to run the Service and, on our public website, Google Analytics to understand usage. Details, and how to manage cookies, are in our Cookie Policy.
The Service is a workplace tool and is not directed to children. We do not knowingly collect personal information from anyone under the age at which they can lawfully work, and we will delete such information if we learn we have collected it.
We may update this policy from time to time. We will post the updated version with a new date above and, for material changes, take reasonable steps to let you know.
Questions about this policy, or to make a privacy request: hello@boardingon.ai.
Last updated: July 16, 2026
boardingon.ai ("boardingon.ai", "we", "us") provides AI-assisted employee-onboarding software. This Privacy Policy explains what information we handle across our marketing website, sign-up, and the app, how we use it, and the choices you have.
We handle information in two different capacities, and it matters which applies to you. For our own marketing site and for the people who sign up and administer an account (their name, work email, company, and billing details), we act as a data controller and this Privacy Policy governs. For the employee data and company documents a customer company puts into the platform, we act as a processor: we handle that data only on the customer company's instructions to provide the Service, and the customer company — the employer — is the controller of it.
We collect the following categories of information:
We use information to provide and improve the Service: to create and manage accounts, generate and track onboarding plans, keep managers informed of progress, secure the platform, handle billing, respond to support requests, and communicate with you about the Service. We use a customer's employee data only to deliver the Service to that customer — not for our own independent purposes. We do not sell personal data.
The Service's AI features are powered by Anthropic (Claude), which we access through its commercial API. Content you provide is sent to Anthropic only to generate results for your company. Under Anthropic's current commercial terms, your inputs and outputs are not used to train Anthropic's models; Anthropic retains them only briefly to detect abuse and keep the service safe, and then deletes them. AI output is a draft for a person to review — it can be wrong, and it is not used to make automated decisions about anyone. Subprocessor terms can change; we describe Anthropic's practices as they stand today.
We do not sell your personal information. We share information with the service providers below (our "subprocessors") that help us run the platform, under contracts requiring appropriate confidentiality and security. Most act only on our instructions as our processors; some — such as Google Analytics on our public website — also process certain data under their own terms, as described in our Cookie Policy. We may also disclose information where required by law or in connection with a business transfer. Each customer company's data is kept within its own tenant space and is not shared with other companies.
This is the current list of subprocessors we use. We will update it when we add or replace a provider.
Our providers are based primarily in the United States, so your information may be processed there and in other countries. Where a transfer requires it, we work to put appropriate safeguards in place, such as standard contractual clauses; the specific safeguards are being confirmed as part of the legal review noted at the top of this page. We do not promise that data stays in any one country or region.
We retain account information for as long as an account is active and as needed to provide the Service and to meet legal, security, or operational needs. Employee data and company content are retained according to the customer company's instructions and are deleted or returned when its use of the Service ends. We use these criteria-based timeframes rather than fixed dates.
Depending on where you are, applicable law may give you rights over your personal information. Where those rights apply, they may include:
To make a request, contact us at hello@boardingon.ai. When deletion is requested, note that copies may persist briefly in secure backups before they are overwritten on their normal cycle.
If your personal data is in the platform because your employer onboards you with boardingon.ai, your employer is the controller of that data. Please direct access, correction, or deletion requests to your employer. If you contact us directly, we will forward your request to the relevant customer company and assist them in responding; we have no direct relationship with the individuals whose data we process on a customer's behalf.
We use technical and organizational measures designed to protect your information, including encryption in transit, per-company data isolation enforced at the database layer, permission-based access, and error monitoring. No method of transmission or storage is completely secure, so we describe these as measures we take, not a guarantee, and we do not claim any security certification we do not hold.
We use cookies that are necessary to run the Service and, on our public website, Google Analytics to understand usage. Details, and how to manage cookies, are in our Cookie Policy.
The Service is a workplace tool and is not directed to children. We do not knowingly collect personal information from anyone under the age at which they can lawfully work, and we will delete such information if we learn we have collected it.
We may update this policy from time to time. We will post the updated version with a new date above and, for material changes, take reasonable steps to let you know.
Questions about this policy, or to make a privacy request: hello@boardingon.ai.